2025, Vol. 7, Issue 1, Part F

author(s)
Prashant Singh and Sarvesh Singh

abstract
This paper examines the Human Resource Management System of Indian Railways, which is one of the world's largest employers with 1.3 million employees. Despite the recent advancements made toward digitalization, there are some tremendous challenges the HRMS faces including outdated technology, inefficient recruitment, inadequate training programs, and an unwieldy performance appraisal system. All these shortcomings contribute to operational inefficiencies and low employee satisfaction, which ultimately affect organizational productivity. Utilizing the qualitative methodology, the paper uses secondary data from annual reports, government publications, and employee surveys. Key concerns of the HRMS are identified and their criticality assessed. Recent data shows that average time taken to recruit has increased by a whopping 20% with a dismal employee satisfaction rate of only 35% with the performance appraisal system. Important areas of reformation clearly reveal the imperative demand of an all-round, integrated HRMS that can perform multiple tasks in an efficient manner. Improving recruitment and training processes with the aid of technology, a new structure for performance appraisal, and delivering high payroll management efficiency are the suggested solutions. More transparencies and efficiencies will be facilitated for Indian Railways while integrating HR services into one single digital platform. The paper aims to derive action recommendations to rectify existing inefficiencies as well as bring the HRMS in line with the best practices in HRM as it exists today and ultimately contribute to an engaged and productive workforce.